The Cheese Sandwich 840 Murphy Road, Sevierville, TN 37862-4816
...hammering on your problems, one by one.
~ Management Software for the Overnight Vacation Rental Industry ~
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TCS Reservations FEATURES LIST

(All Designed To Make Your Life Easier.)

 

Overview ~

    Network Friendly

    Web Friendly

    User Friendly

    Report Friendly

    Export Friendly

    EASY Rate Setup and Maintenance

    No limit to pictures, text, or number of accounts and vendors

    Many drop-down views and filters

    Multi-level security settings

    Engaging and easy screens and prompts

    Detailed marketing analysis

    Organized by Unit, rather than Owner

    TCS is all-inclusive ~ hardware turn-key systems available

    Priced by the unit

    Purchase or lease

    Secure Payment Card Handling

    Really Real-time Online Booking

    Huge Bang for your Buck! (Less expensive than other systems.)

    A Software Company That Responds To Your Needs

 

Online Booking ~

    Really Real-Time online calendars

    Directly interfaces with the main database

    Your data resides in Your office

    Accurately Calculates and Applies Customized Specials and Minimum Nights

    Charge Pet Fees Online

    Track Web Advertising That Results in Bookings!

    Add your own Header and Footer to customize the templates

    Other Online pages include Request A Brochure and Current Specials

    Request A Brochure address information is stored in the Client Database

    This is your 25/8/366 Employee

 

 

Reservations ~

    Book from Calendar or Search view

    Incredibly EASY Group Booking and Tracking

    Easily added Guest Packages

    Email or fax confirmations from TCS

    Color-coded Confirmed, Tentative, Owner, Guest (stranger) of Owner, Complimentary and Blocked Reservation Types

    Easy Look-Up by reservation number or last name or phone number

    Detailed Client Ledger for each reservation

    Check a Box to add Trip Insurance

    Drop-down pick list for easy calculations with current specials

    Track travel agents

    Customize Guest Deductions by Unit

    Notes required upon Cancel

    Track status of Confirmations Printed, and print individually or as a batch

    Easily sort reservation records by Arrival and Departure dates, and also Due In and Due Out

    Email confirmation packages (confirmation plus credit card slip, directions, etcetera)and beautiful customized letters directly from the program

    Owners Can Easily Book their Own Units Online

 

Accounting ~

    Track Guest Prepayments, Check-in Payments, Owner Accounts, Tax Accounts, Credit Card Fees, Work Orders and Vendor Payables (your company is a Vendor) ~ and anything else relating to an escrow account

    Many Balancing Tools to Keep You Ready for the Auditor!

    Print checks to Owners, Vendors, and Tax Authorities directly from TCS

    Everything can be Manager-Adjusted prior to POSTING checks

    Click a button to forfeit part of a deposit, and then generate the refund check for the balance

    All Accounting Screens have Full Exportability

    Generates 1099's to Vendors and Owners

    Collates, collects and processes any type of pre-defined tax mils, and applies designated taxes to the Owner, Vendor or Guest

    Highly customizable (create your own) and easy to organize Chart of Accounts

    Click a button to add pre-defined Owner Deductions to an owner's account

    Easily add one-time charges to an Owner's Account

    Balance Forward while retaining items in the system

    Current Owner's Statement is always reflected in each Unit's Detail

    Click a button to generate a Profit and Loss statement for each Unit

    Click another button to generate a CHECK TO YOUR TRIP INSURANCE VENDOR! Yes, it's THAT easy!

    Expenses and CORRECTIONS automatically post to the correct Owners Account, Vendor Payables Account, or Taxes Account

 

Marketing ~

    Pie Chart showing source by percentages

    Data Chart detailing revenue by source

    Checked Out Names and addresses are added to the Client List Database

    Dynamic Client List Database generates Printable Mailing Labels

    Request A Brochure Form is included with Online Booking ~ names and addresses route directly to the Client List Database after being marked as Sent

    Mass Email Marketing built right in TCSReservations! Or, export your list to your SmartMailer or other mail-marketing program.

    Pushbutton Tracking and Billing for Third Party Vendors (e.g. Expedia, Travelocity, the wedding chapel down the road, etcetera)

 

Housekeeping ~

    Reservation file constantly checks against the Housekeeping Report

    Print schedules by vendor or vendor's employees

    Separate, but integrated, Hot Tub schedule

    Linen requirements predefined by Unit print out with schedule

    Housekeeping notes in each Reservation Detail print out on the schedule

    Current schedule view selected by dates includes next reservation

    Housekeepers or Housekeeping Contractors can check and update their Schedules From the Web, with a userid and password that YOU assign

    Detailed Unit Inventory can be printed with the Housekeeper's Schedule, either in-house OR from their Web Interface

 

Maintenance ~

    To Do, Pending, and Completed tracking filters for Work Orders

    Easily No Charge, or Bill to Owner and send the charge to the Owner's Statement

    Block units on the calendar for Maintenance from the Unit's Detail

    Mark a Work Order to alert the front desk at check-in of its status

    Automatic Tracking of Work Order Type to Alert you to a Pattern

    Email Work Orders to Owners and/or Vendors as they are generated

 

Property Data ~

    Supports multiple owners, with equal or unequal interests, and generates a commensurate payment for each

    Detailed tracking of contract dates, insurance details and household items under warranty

    Warranty List in Unit Detail also displays when a Work Order is generated for that unit

    No limit to the number of Amenities added to each unit

    No Limit to the number of Pictures added to each unit

    Customize Pet Fees per Unit

    Automatically Charge Owner Cleaning Fees (that YOU set) to the Owners Account for an Owner Stay

 

~ ...felt your pain ~ didn't like it ~ tryin' to fix it. ~ ...stopping the bleeding, when possible.
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